A few comments about our most recent event:

Congratulations, Tricia (and the rest of the planning committee)! The ASTD Regional Event was a day very well spent for me. What a knowledgeable and enjoyable bank of speakers!

Thanks again for the awesome event!

 

Regarding the conference, I thought it a day very well spent. I always get many takeaways from these things and really enjoy the “cooperative” learning I get interacting with other professionals who attend as well. I’m so impressed with ASTD’s presence in Nebraska. I sure hope our newly revived Wichita (Sunflower) Chapter can do as well.

 

AMAZING!!! It was the best conference I have attended. The agenda was laid out perfectly...time to network but jam packed full of sessions/speakers. There was a lot of information that I was able to take away and apply to both my personal and professional life. Overall, it was a great day and I'm glad that I went.

 

GREAT JOB and thanks! :-)

 

May 18, 2011 Regional Event:

HPI: Doing More With Less

Committees:

Location Committee

Responsibilities:

• EMBASSY SUITES – LA VISTA
• Location contract - DONE
• Catering for event (take into consideration vegetarian, vegan, gluten-free needs)
• Parking instructions/map
• Event map (location of meeting room, restrooms, wireless access areas, designated smoking areas, nursing mother’s room…)
• Determine people needed for day of logistics
• Validate Audiovisual needs

Areas of collaboration:

• Media & Marketing: maps, parking, location details

Media & Marketing Committee

Responsibilities:

• Design of marketing package
• Creation of signs needed for day of
• Invitation to Media lunch in January – OMA/LNK?
• Working with speakers on available advertising
• Any print associated with event
• Pictures for day of
• Pictures for events up until event (book stuffing, volunteers, committees)
• Event Day program
• Event day design

Areas of collaboration:

• Sponsorship: who are the sponsors
• Decoration: Signage for event

Volunteers Committee

Responsibilities:

• Coordination of all volunteers for event
• People needed for decorating (day prior)
• Set up/tear down volunteers
• Greeters
• Traffic control
• Coordination of shifts
• Room monitor

Areas of Collabortion:

• All committees to understand volunteer needs

Sponsorship Committee

Responsibilities:

• Contact businesses to be Sponsors
• Determine levels of Sponsors
• Coordinate communication of accepted sponsors
• Coordination of donations from businesses
• Vendor/Sponsor booth coordination [gold/silver]
• Exhibitor booth logistics

Areas of Collabortion:

• Marketing: updates on logos for sponsors
• Registration: giveaways
• Vendor/Sponsor/Exhibitor booth coordination

Registration Committee

Responsibiliites:

• Putting together Gift Bags or take aways
• Watch number of registered attendees
• Day of registration process
• Nametags
• Coordination of books for day of (use registration to determine who gets specific book)

Areas of Collaboration:

• Marketing: details on numbers remaining for news blast
• Decoration - what kind of/how many signs for“Registration”  day of event
• Location –where can we be set up, where do we want people to check in

Decoration Committee

Responsibilities:

• Coordination of all signs available for the day of event (i.e. parking, registration)
• Putting signage 
• Signage day of event
• Thank you to media sponsors
• Verifying the TV screens for rooms
• Choosing decorations for event (i.e. table linens, centerpieces, etc.)

Areas of Collaboration:

• Location: what decoration we will be putting up/access to location
• Registration:  How many/what kind of signs needed for day of

Day of Committee

Responsibilities:

• Coordinate verbiage for signs with Embassy Suites – LaVista
• Coordinate with sponsor / media / speaker groups for bag stuffing & schedule that 1 week out
• Check plan to make sure expo booths are set up according to plan
• Confirm AV set up for each room for speakers
• Networking event coordination

Areas of Collaboration:

• Marketing
• Sponsor thank you signs
• Hotel logistics

Speaker Committee

Responsibilites:

• Direct communication to determine speaker needs
• Book travel/accomodations
• Day of speaker needs

Areas of Collaboration:

• Location: any direct needs of speaker
• Registration:  what hand outs/materials will speakers provide that need to be handed out at check-in

Event Chairs:

• All Chair members will report back status of committee’s activities
• Budget will be managed by event chairs
• Media Lunch Presentation (work with Michael - work with Marketing)
• Volunteer launch event
• Volunteer debrief & thank you
• Survey for event (volunteer and attendee)
• Support of committee chairs